Updated on: May 07, 2008                                                                         French Version
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Frequently Asked Questions

Campaign Governance

Uses for funds

Making a donation

Gifts in kind / bequests

Donor Recognition

Some Questions and Answers For RCA Heritage Fundraisers

1. Where is the money held?

2. Who makes the investment decisions? 

3. Who makes the decisions to expend money? 
4. Can I tie my donation to a specific area? (e.g.Travelling exhibits) 
5. What amount of the funds raised will be used for administration costs?

6. Why would I give money to support a museum in Shilo – it is too far away  
    from anywhere and no one will visit it?

7. I gave money to the Gregg Collection appeal. What happened to that money?

8. What is the size of the new museum building today and the size of the proposed  
    phased additions?

9. By what measure is the RCA Museum judged second largest in the country?     

10. Is there any intention to have the collection professionally or otherwise appraised
     for dollar value?

11. Who owns the collection?

12. What is the estimated cost and content of currently planned 'travelling road
      shows'?

13. What is the estimated cost breakdown of annual operations of the RCA Museum,
      not including capital requirements?

14.  What is the future of Canadian Forces Base Shilo?

 

 Campaign Governance

  •  The RCA Heritage Council Introduction

The preservation, recording, display and celebration of our Gunner heritage as outlined in the document entitled The RCA Heritage Campaign, requires

substantial oversight, planning, direction, execution and monitoring. As no single Gunner organization exists to perform these functions, the RCA Heritage

Council is being formed under the Colonel Commandant to take on these

and other related tasks. 

 

  •  Tasks  

The Council will be called upon to perform the following functions: 

  1. To flesh out the details of the RCA Heritage Program, the RCA Heritage Campaign Plan and to assist in execution;

  2. To conduct a periodic reviews and recommend adjustments as necessary;

  3. To assist the Colonel Commandant in his role of providing Gunner oversight and guidance to the Board of the RCA Museum;

  4. To assist in raising the funds necessary to conduct the Heritage Campaign. 

         Governors

·        Chair – Colonel Commandant, RCA

·        Former Colonels Commandant

·        Director of Artillery acting on behalf of the Artillery Council

·        President or representative, the RCAA

·        Chair, Executive Committee of the RCA Regimental Fund

·        Chair, Executive Committee of the RCA Heritage Campaign

·        Patrons:  As appointed by the Colonel Commandant (Persons from the private or public sector who have made major contributions to Canada or internationally who wish, by their presence, to further the Objectives of the Heritage Campaign. Patrons may be invited to join the Council by the Colonel Commandant RCA.)

 Uses for funds

  • All funds donated to the campaign will be applied to the heritage objectives unless specifically designated by the donor for other purposes.

  •  The Vision:  To bring the story of the RCA to all Canadians.

  •  The Mission To interpret, preserve, communicate and promote
     “The Story” of the Gunners of Canada as a vital component of the
    shared history of all Canadians.

Making a donation

  • For more information on making a donation, please contact:

RHQ RCA/QGR ARC

CFB Shilo, Box 5000, Stn Main

Shilo, Manitoba     R0K 2A0

  • All cheques, money orders, drafts, etc must be made payable to “The RCA Fund – The Heritage Campaign”.

  • RHQ RCA will issue all official charitable receipts.

  • Pledges & Pledge Forms

  1. The normal pledge period will extend up to 36 months, but may be extended if it is deemed that an extended pledge period will enable the donor to make a larger pledge.

  2. On other than single payment gifts, a payment plan to redeem a pledge may be designed at the option of the donor; annually, semi-annually, quarterly or monthly, within the period indicated.  RHQ RCA will send reminder notices to the donor according to the schedule requested.  The plan must be requested in a letter to RHQ RCA from the Regional Offices enclosing the pledge form.

  3. Volunteers may accept “letters of intent” from individuals or corporations if the use of the standard pledge form is contrary to their policies or in the case of an individual being solicited, it is deemed inappropriate.  In all other cases, the standard pledge form shall be used.    RHQ RCA shall distribute pledge forms.

  •  10 Year Gifts:  a donor may give written direction that the gift be
    held by the charity for 10 years or more and, therefore, the donation
    does not become part of the annual disbursement quota of a charity. 
    This direction must be stipulated at the time the gift is given.  This is
    used to create endowment funds, whereby the charity can keep the
     principal in perpetuity and is required to spend only the annual income generated by the gift.

Gifts in kind / bequests

 

  • Gifts (donations) in kind are gifts other than cash.  This could include
    bequests, annuities, life insurance policies, and/or residue interests. 
    These are covered under Canadian Customs and Revenue Agency
    (CCRA) Interpretation Bulletin IT297R2.  To be considered a gift, the
     donation must be voluntary, irrevocable, and the donor receives no
     benefit except where stipulated in the Administrative manual in
    accordance with CCRA regulations.  When receiving such gifts in kind,
    a lawyer or accountant should always be consulted by both parties.

Donor Recognition


See Donors

 

In the case of gifts in kind or bequests recognition will be extended to the donor once all necessary legal formalities have been completed

 

Donor Recognition Levels

 

Donor...................................................................................... $20 - $99

 

Supporter........................................................................... $100 - $499

 

Contributor......................................................................... $500 - $999

 

Builder......................................................................... $1,000 - $4,999

 

Bronze......................................................................... $5,000 - $9,999

 

Silver...................................................................... $10,000 - $49,999

 

Gold....................................................................... $50,000 - $99,999

 

Platinum............................................................ $100,000 - $249,999

 

Diamond...................................................................... $250,000 plus

 

Recognition by Level

Donor: 

Tax Receipt, Museum VIP card, and a thank you letter.

 

Supporter:

All of the above, plus name in Museum Recognition Book.

 

Contributor:

All of the above, plus a framed copy of the Flanders Field print.

 

Builder:

All of the above, plus a token of thanks.

 

Bronze, Silver, & Gold:

All of the above, plus permanent recognition by level of giving in

the Museum Atrium.

 

Platinum:

Opportunity for gallery/area naming plus other recognition as deemed

suitable by the Board.

 

Diamond:

Guaranteed gallery naming plus other recognition as deemed

suitable by the Board.

 

Some Questions and Answers For RCA Heritage Fundraisers

 
Within The RCA Regimental Fund  (A registered charity that issues 
receipts for income tax purposes)  
                           
 
The Executive Board of Directors of The RCA Regimental Fund
(The Board receives recommendations for monies earmarked as Heritage 
funds from the RCA Heritage Council, chaired by the Colonel Commandant)
 
 
The Executive Board of Directors of The RCA Regimental Fund.  
Heritage spending is done in accordance with the RCA Heritage plan 
approved by the Heritage Council.
         
 
Yes, designated funding is permitted
 
      
The target is 10 % or less.

 

6. Why would I give money to support a museum in Shilo – it is too far away from anywhere and no one will visit it?

 

The Heritage campaign is designed to tell the Gunner story to all

Canadians from coast to coast.  It will achieve this goal by maintaining

the collection in a professional and environmentally correct atmosphere

in the RCA Museum in Shilo.  The story will be put on line and widely

advertised to schools and other educational institutions.  In addition,

professionally developed traveling exhibits will be prepared to complement

various celebrations across the country, which started in 2005 with the

opening of The Canadian War Museum and the 150th anniversary of

the oldest Canadian Batteries. As part of the overall plan, the RCA

Museum in Shilo will remain as the hub of support to all museums

telling the Gunner story.

 

Shilo is the only option available to maintain the collection.  The

Crown provides the basic infrastructure and operating costs, including

staff. An estimate of the cost to move the artifacts obtained in 2000 was

at least $7 million dollars without taking into account future Operation & Maintenance (O&M) expenses or a new building. Thus, moving is not

affordable.  In addition, the collection cannot be moved without

DND approval.

 

As a Department of National Defense (DND) museum, the RCA

Museum must be located on DND property. In this regard, the

Home Station makes the most sense.

 

By the way, over the last two years the RCA museum received

approximately 18,000 visitors from as far away as Germany. There

have been over 130,000 hits on the RCA website, many of these

directed to the museum. It should be noted, the museum was closed for approximately nine months during this period.

 

7. I gave money to the Gregg Collection appeal. What happened to that money?

 

The Gregg money has been expended as intended on improving the

 RCA Museum as a suitable display facility for this one of a kind

vehicle collection, in accordance with the agreement with Dr. Gregg.

 

8. What is the size of the new museum building today and the size of the proposed phased additions?

 

Building N-118 footprint is 24,000 ft², currently used as follows:

 

a.            The RCA Gallery – 9,515 ft²;

b.            Gregg Rotating Vehicle Gallery – 2,475 ft²;

c.             Manitoba Military History Gallery – 2,120 ft²;

d.            RHQ and Museum offices – 1,870 ft²;

e.             RCA Archives and research centre - 1,870 ft²;

f.              Storage space – 1,340 ft²;

g.            Canadian Military History Gallery – 1,000 ft²;

h.            Visitor Services (entrance, washrooms etc) – 960 ft²;

i.              Mechanical – 760 ft²;

j.              RCA Kit Shop – 750 ft²;

k.            Vehicle airlock entrance – 700 ft²; and

l.              Weapons Vault Gallery – 640 ft².

 

An addition is planned to be built as fundraising permits (between 2014

and 2020).  The 8,500 ft² addition will provide office space, storage, visitor

services, a conference/classroom space and an area for the RCA Kit Shop. 

This expansion will allow for the Travelling Exhibition Gallery (currently

temporary RHQ and Museum staff offices – 1,870 ft² ) and a Rotating

Exhibition Gallery (currently the temporary RCA Kit Shop – 750 ft² ) to

be opened in the main building. In addition, The RCA Gallery will be

expanded by 960 ft² once visitor services are moved to the extension.

 

9. By what measure is the RCA Museum judged second largest in the country?          

 

Number of artefacts in the collection (approximately 65,000)

 

10. Is there any intention to have the collection professionally or otherwise appraised for dollar value?

 

Not at this time.

 

11. Who owns the collection?

 

All Museum artefacts (Canadian Forces (CF) artefacts and Non Public        Property (NPP) artefacts) are the property of the Crown. All weapons

and weapon systems are on the Distribution Account (DA) and

registered in the DND museums weapons inventory.

 

12. What is the estimated cost and content of currently planned 'travelling road shows'?

 

FY 2005: The travelling exhibition, “Canada’s Gunners,” opened at

the Canadian War Museum. 230,000 visitors viewed the heritage of

The Royal Regiment. The exhibition will be featured at Halifax,

Montreal, Victoria and Edmonton museums before finishing at the

RCA Museum in November, 2007. The on-line portion of the exhibition, www.gunner.ca, is a legacy project.  The exhibition cost $164,659 cash

and $61,000 in-kind donations to build and took more than 2000 staff

hours to plan and develop.

 

13. What is the estimated cost breakdown of annual operations of the RCA Museum, not including capital requirements?

 

Current budget ($298,000 PublicFunds & $104,000 Non-Public Funds):

O&M: $69,000 ($9,000 Public)

Wages : $248,500 rising to $264,000 by FY 2008 ($220,000 Public)

Construction Engineering Maintenance and Utilities: $69,000 (all Public).

 

14.  What is the future of Canadian Forces Base Shilo?

 
The future of CFB Shilo is not in question.  The Base has the 
following lodger units:
               - 1RCHA
               - 2 PPCLI
               - Western Area Training Centre - Detachment Shilo
               - 731 Comm Sqn
               - 1 Dental Unit Detachment Shilo
               - 11 Canadian Forces Heath Services Unit Shilo
               - Communication Reserves School
               - RHQ RCA
               - The RCA Museum
               - 26th Field Artillery Regt (Brandon and Portage)
 
 The Base is a very important Canadian training area that employs 
1950 DND personnel. There are no prospects of closure on the horizon.  
 

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